BYF Meeting Minutes 9/18/2009

BYF Meeting Minutes

September 18, 2009

 

Present: Dick Bolander, Jayne Giambrone, Darlene Sanborn, Jodi Kelly, Dan Kelly, Don Rushing, Steve Longmoore, Rick Parkin, Angel Parkin and Mike Tkac.

Meeting was called to order at 6:40pm.

Minutes: A motion was made by Dan Kelly and 2^nd by Don Rushing to approve the minutes dated July 29, 2009. Approved.

Financial Report:See handout.  Current checking account balance: $4,446.68 and expected expenses in the next 60 days is $2,375.00. There was $500. of equipment ordered due to not enough larger sizes for the current players. There is 2 years left on our loan.

Dick Bolander also presented a Operation Cost sheet (see handout) showing the cost for referees and ambulance service for the season. The total showing $2,981.00.

Dick Bolander will contact First Student Bus Company to obtain pricing for two long distance games; Oct 7 to Fall Mountain and Oct 10 Cardigan Mountain. 

A motion was made from Dick Bolander and 2^nd by Rick Parkin to fund a bus for the Fall Mountain game on Oct 7^th. Approved.

Dick Bolander is to e-mail his findings on the cost to the board for consideration of  the Cardigan Mountain trip.

Dick Bolander and Angel Parkin will meet next week on the 990N form to avoid penalty.

 

Calendar Fund Raiser Update: 253 calendars have been sold as of September 18^th. Next year we need to get the calendars out sooner. Angel Parkin will get a calendar list out to the coaches with players names and the numbers for the calendars they have. Players should still be encouraged to sell them.

 

Job Titles/Responsibilities for Directors: Tabled until next meeting.

 

Pass/Punt/Kick Report: Dick Bolander was in charge of this event. The event had 18 participants. Paperwork was submitted for the sectionals. It will be held on October 11^th  in Manchester, Vt @2pm. Dick Bolander thanked Steve Longmoore for distributing the PPK ribbons and certificates to the participants.  It was requested that Dick Bolander  type up a formal report for the secretary.

 

Bear Ridge Speedway Report: Steve Carson was in charge of this event and was unable to attend tonights meeting. Reported by Dan Kelly that the event raised $112.06. Everyone in attendance had fun and the players enjoyed this event again this year. Steve Carson will be asked to type up a formal report for the secretary.

 

Collaboration of Youth Organization update: This is a movement amongst the town to have one Director for several youth organizations being managed under one umbrella for grants and insurance costs. It would be supervised by one representative from each organization. These organizations would include Summertime Theater, Boys/Girls Club, BYF, BYS, etc.  The next meeting is scheduled for Oct 28^th.

 

 

Other Business:

 

• K-3 will be having a scrimmage at ½ time at the Homecoming game at Oxbow on Sat.

 

• Dan Kelly will contact Rich Thornton to see if the Bulldogs who wear their game jerseys to the game could be allowed free admission to the game.

 

• Status Reports from Coaches: The  start of the season has been extremely successful. Positive comments in regards to the quality of the organization.

 

• Dick Bolander has asked for more help from the High School with the chains at games. Dan Kelly will contact Oxbow.

 

• Mike Tkac, 7/8 Head Coach and Dick Bolander, Director of Operations, handled a parent complaint. It was handled with the best interest of the player in mind. The board was informed of the incident via e-mail and supported the action taken.

 

• Having difficulty scheduling games due to not being in a league.

 

• Dick Bolander, Director of Operations to address aggressive type coaching complaint and report back to the board.

 

• Steve Longmoore, 4-6 Head Coach was having issues with equipment.

 

• Website: A discussion took place of concerns about the website information not being updated and the tentative dates not being removed when changes are made.  Dick Bolander presented pricing from Monique Priestley who also manages the BCC and the Mentoring Project website. (see copy of e-mail) Rick Parkin will talk with Dirk Ussler, Website volunteer, about the concerns.

 

A motion was made by Dan Kelly and 2^ndby Dick Bolander to proceed with Monique Priestley's offer to be the web master for the Bulldogs, if Dirk Ussler is no longer interested in maintaining it, otherwise it is to return to the board by October 1^st. Approved.

 

Cheer Program: Discussion took place of the concern about the Cheer Program. Jayne Giambrone, Head Cheer Coach, is to contact all last year participants to obtain a cheer squad for the homecoming game on Saturday. It was discussed to waive the registration fee for the season and refund those whom have already paid. No formal action was taken.  Other people who are willing to assist Jayne are Amy Longmoore and Kelly Fornwalt.

 

Meeting was adjourned at 8:23pm.

 

No future meeting was arranged.

 

Respectfully submitted,

 

Darlene Sanborn

Board Secretary